Art in the Park Application & Exhibitor Guidelines

Date: Art in the Park: Sunday, July 25, 2020 | 11am-5pm
Location: War Veterans Park, 551 East State Street,  Olean, New York
APPLICATION FINAL Deadline: June 30th (scroll down the page to find the link to the application form)
FINAL PAYMENT Deadline: July 10th

About Art in the Park
Produced by the Tri-County Arts Council, Art in the Park is a one-day juried outdoor art exhibition that is held in conjunction with the Taste of Olean which is sponsored by the Greater Olean Area Chamber of Commerce. Celebrating its 70th historic year, Art in the Park is dedicated to excellence in visual arts and handcrafted goods as well as enhancing and promoting the visual arts and the talented artists and artisans  in the area. This outdoor event attracts over 6,000 people with a complementary audience capture of multiple events occurring at the same time.
How to Apply Online:
Read all the guidelines and policies listed on this page and then complete the electronic entry form, by clicking on "Online Application" below. Pay the booth fee online using the "Buy Now" buttons below or mail check payment (payable to Tri-County Arts Council) to:
Tri-County Arts Council,
PO Box 406,
​Olean, NY 14760.

​All applicants must also email or mail a flashdrive/CD of five images to info@myartscouncil.net (jpgs no more than 1mb each) Photos should be labeled with Name, Size, & Materials.
​How to Apply by Mail:
Read all the guidelines and policies listed on this page and download the "Mail in" application form and fill it out by hand. Mail with images and check payment (payable to Tri-County Arts Council) to:
Tri-County Arts Council
P.O. Box 406
​Olean, NY 14760. 

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All applicants must also email or mail a flashdrive/CD of five images to info@myartscouncil.net (jpgs no more than 1mb each) Photos should be labeled with Name, Size, & Materials.

Rules and Regulations

  • Set up begins at 9:00 a.m. Sunday, July 25, 2020
  • Booths must be ready for viewing promptly at 10:00. Tear-down will not begin before 5:00 p.m. on Sunday. 
  • All exhibitors are responsible for their own props, including tables, tent/canopy, hanging materials, and/or folding chairs that you may need for your booth. White tents are preferred, but blue or tan colored tents are acceptable. 
  • Spots will be assigned by the Tri-County Arts Council staff. The use of the designated tent space is restricted to the artist to whom it is assigned. Art in the Park accommodates 10’x10’ outdoor tent spaces; all exhibiting artists must display their work in their festival tent. An artist may have a representative if he or she is not available to be on site.
  • Tents will be set up on the lawn area and all exhibitors will be required to use weighted tie downs to protect artwork as well as for the safety of you, your fellow artists, and event attendees. Tents that are considered acceptable for this event include the white E-Z Up style tent or any other sturdy canopy with a frame. Camping tents, tarps, or plastic sheeting are not acceptable. All tents must be anchored down properly with weights in case of bad weather. 
  • Cultural Non-profit Organizations​ - Cultural organizations with 501(c)(3) tax exempt status, NYS Board of Regents educational charters, charities, or churches are welcome to exhibit during the same hours of operation and under the same tent space requirements. These organizations will have a reduced booth space fee of $30. 
  • All work will be Handmade by the artist. No manufactured goods, No “seconds,” and No sale signs allowed.
  • Work in photos must be representative of the work to be shown. Only artists selling his or her work will be eligible to participate. 
  • High quality limited edition prints are acceptable, preferably signed, and numbered by the artist.
  • Prints of photographs made from the artist’s original negative must be limited to an edition of no more than 250 from one image (negative) inclusive of all sizes, must be hand processed, signed and numbered by the artist.
  • Only artists who have been accepted in the jewelry category are permitted to display and sell jewelry.
  • Paintings, graphics, prints, and photographs must be appropriately framed or matted, and must be displayed in a suitable portfolio or stand.
  • All artists must have a valid NYS sales tax certificate and it must be on display at all times. The only exceptions are Native American artists.

​Timeline
Artist acceptance confirmations mailed/emailed upon receipt of application and committee review. An artist may have a representative if he or she is not available to be on site.
  • June 6th - Application is Available
  • June 30th - All application and Images deadline
  • July 3rd - Notification will be sent out
  • July 10th - Booth Fees Deadline
  • July 11th - No Refunds after this date (Unless event is cancelled due to Covid-19 Concerns)
  • July 17 -  Paperwork and space assignment mailed/emailed
  • July 25 - Art in the Park, 11am to 5pm

Jurying:
  • Art in the Park is a juried outdoor art exhibition dedicated to promoting the visual fine arts, handmade goods, and artists and artisans of the region. The producers of this event maintain standards for the quality of work on display.
  • All applicants will be juried. Applicants must send five photos of work and 1 photo of you at work. Photos should be current and represent the work you will be displaying at festival. 

Fees:
  • 10'x10' Booth Fee $75
  • 10'x20' Booth Fee $100
  • Non-Profit Cultural 10'x10' Booth Fee $30
  • No refunds due to vendor cancellations after July 11th 
  • Refunds will be given should the event be cancelled due to Covid-19 concerns.

Refund Policy
  • Submission of the application is a commitment to participate in Art in the Park. Art in the Park is a rain or shine event. Should the event be rained out, no refund of the entry fee will made.
  • In the event of emergency and at the discretion of the event committee, an alternate exhibitor may be assigned to the booth space and a refund granted to the original artist. No refunds due to artist cancellations after July 11th. Refunds will be given should event be cancelled due to Covid-19 concerns.

​Check List
___ Completed application
___ Read the Rules and Regulations
___ ALL APPLICANTS: 5 images of work and 1 image of you working on CD/flash drive,  emailed or shared via google drive to info@myartscouncil.net
___ One check for Booth fee, payable to Tri-County Arts Council; payment can also be made online.
___ Copy of NYS sales tax certificate required of all applicants (with the exception of artisans from the Seneca Nation)