Art in the Park Application & Exhibitor Guidelines
Date: Art in the Park: Sunday, July 28, 2019 | 11am-5pm
Location: War Veterans Park, 551 East State Street, Olean, New York
EARLY BIRD DEADLINE: June 24, 2019
NEW APPLICANT FINAL DEADLINE: July 1, 2019
APPLICATION FINAL Deadline: July 15, 2019 (scroll down the page to find the link to the application form)
About Art in the Park
Produced by the Tri-County Arts Council, Art in the Park is a one-day juried outdoor art exhibition that is held in conjunction with the Taste of Olean which is sponsored by the Greater Olean Area Chamber of Commerce. Celebrating its 70th historic year, Art in the Park is dedicated to excellence in visual arts and handcrafted goods as well as enhancing and promoting the visual arts and the talented artists and artisans in the area. This outdoor event attracts over 6,000 people with a complementary audience capture of multiple events occurring at the same time.
How to Apply
To Apply Electronically (preferred):
Read all the guidelines and policies listed on this page and then complete the electronic entry form, by clicking on "APPLICATION FORM" below. Pay the booth fee online using the "Buy Now" buttons below or mail payment to CCAC, PO Box 406, Olean, NY 14760.
APPLICATION FORM
Location: War Veterans Park, 551 East State Street, Olean, New York
EARLY BIRD DEADLINE: June 24, 2019
NEW APPLICANT FINAL DEADLINE: July 1, 2019
APPLICATION FINAL Deadline: July 15, 2019 (scroll down the page to find the link to the application form)
About Art in the Park
Produced by the Tri-County Arts Council, Art in the Park is a one-day juried outdoor art exhibition that is held in conjunction with the Taste of Olean which is sponsored by the Greater Olean Area Chamber of Commerce. Celebrating its 70th historic year, Art in the Park is dedicated to excellence in visual arts and handcrafted goods as well as enhancing and promoting the visual arts and the talented artists and artisans in the area. This outdoor event attracts over 6,000 people with a complementary audience capture of multiple events occurring at the same time.
How to Apply
To Apply Electronically (preferred):
Read all the guidelines and policies listed on this page and then complete the electronic entry form, by clicking on "APPLICATION FORM" below. Pay the booth fee online using the "Buy Now" buttons below or mail payment to CCAC, PO Box 406, Olean, NY 14760.
APPLICATION FORM
BOOTH FEE PAYMENT ONLINE
Click on on either the single booth or double booth "Buy Now" buttons below and then go through the online credit card payment process.
To Apply by Mail:
Download the application form and fill it out by hand. Mail with check payment (payable to Tri-County Arts Council) to:
Tri-County Arts Council
P.O. Box 406
Olean, NY 14760.
Reminder: First-time applicants must also email or mail three images to susan@myartscouncil.net (jpgs no more than 1mb each) named lastnamesample1, lastnamesample2, lastnamesample3. For example, Smithsample1, Smithsample2, Smithsample3.
Download the application form and fill it out by hand. Mail with check payment (payable to Tri-County Arts Council) to:
Tri-County Arts Council
P.O. Box 406
Olean, NY 14760.
Reminder: First-time applicants must also email or mail three images to susan@myartscouncil.net (jpgs no more than 1mb each) named lastnamesample1, lastnamesample2, lastnamesample3. For example, Smithsample1, Smithsample2, Smithsample3.
Exhibitor Guidelines
Timeline
Artist acceptance confirmations mailed/emailed upon receipt of application and committee review
June 24 Early Bird fee ends
July 1 Deadline for all NEW applicants
July 15 FINAL Deadline for all applications
July 21 Paperwork and space assignment mailed/emailed
July 28 Art in the Park, 11am to 5pm
Booth Space
All Art in the Park exhibitors will be required to provide their own white tent and all assigned spots will be individual outdoor designations. White tents are preferred, but blue or tan colored tents are acceptable. Spots will be assigned by the Tri-County Arts Council staff. The use of the designated tent space is restricted to the artist to whom it is assigned. Art in the Park accommodates 10’x10’ outdoor tent spaces; all exhibiting artists must display their work in a festival tent. One space (10' x 10') is allotted per artist although two artists who collaborate may apply as an exhibiting team and occupy one space. An artist may have a representative if he or she is not available to be on site. Two adjoining booth spaces (10' x 20') may be requested.
Tents will be set up on the lawn area and all exhibitors will be required to use weighted tie downs to protect artwork as well as for the safety of you, your fellow artists, and event attendees. Tents that are considered acceptable for this event include the white E-Z Up style tent or any other sturdy canopy with a frame. Camping tents, tarps, or plastic sheeting are not acceptable.
If the weather has been rainy and the ground is soft, we recommend that vendors bring a rug or an indoor/outdoor mat to place on the ground inside and in front of their tent so that visitors don't have to walk through mud to get into your booth. In case of rainy weather or muddy conditions, the Arts Council may alter the layout to place all vendors along a sidewalk to keep any muddy conditions to a minimum.
Deadline
All application materials must be completed online, emailed, postmarked, or hand-delivered to the Tri-County Arts Council by July 15, 2019.
First-Time Artist Applicants
Art in the Park is a juried outdoor art exhibition dedicated to promoting the visual fine arts, handmade goods, and artists and artisans of the region. The producers of this event maintain standards for the quality of work on display. First-time applicants must submit three images (jpgs of no more than 1 mb) of individual work. Images should accurately represent the work you intend to display. Images should be named as follows: lastnamesample1, lastnamesample2, lastnamesample3. For example, Smithsample1, Smithsample2, Smithsample3. These images are to be burned to a CD to be included with your application or emailed to susan@myartscouncil.net. Note, the final deadline for first-time applicants is July 1, 2019.
Exhibitor Fee
Accepted exhibitors paying by June 24, 2019 will have the Early Bird rates: $50 for one 10’x 10’ outdoor tent space or $85 for two adjoining spaces (10' X 20'). Applications received after June 24, 2019, will have the following fees: $70 for a 10' x 10' booth or $105 for a 10' x 20'.
Refund Policy
Submission of the application is a commitment to participate in Art in the Park. In the event of emergency and at the discretion of the event committee, an alternate exhibitor may be assigned to the booth space and a refund granted to the original artist. Art in the Park is a rain or shine event. Should the event be rained out, no refund of the entry fee will made.
Associated Businesses Exhibition
Companies which supply artists with materials or services, such as framers or commercial photographers, are welcome to exhibit during the same hours of operation and under the same tent space requirements.
Cultural Non-profit Organizations
Cultural organizations with 501(c)(3) tax exempt status, NYS Board of Regents educational charters, charities, or churches are welcome to exhibit during the same hours of operation and under the same tent space requirements. These organizations will have a reduced booth space fee of $30.
Credit Card Processing
The Tri-County Arts Council can provide credit card processing services via paypal to Art in the Park exhibitors. The processing fee is 3% plus $1 per transaction. We provide sheets which you fill out with the purchaser’s credit card information, and then we process these purchases through paypal the day after the event. Once the funds are in the Arts Council’s paypal account, The Tri-County Arts Council issues a check payment to the artist, minus the 3% processing fee and $1 transaction fee. These credit card processing sheets must be filled out completely by the purchaser and must be legible. If the credit card is rejected, the artist must seek payment from the purchaser directly.
Check List
___ Completed application
___ FIRST-TIME APPLICANTS: images on CD or emailed to susan@myartscouncil.net
___ One check for space fee, payable to Tri-County Arts Council; payment can also be made online.
___ Copy of NYS sales tax certificate required of all applicants (with the exception of artisans from the Seneca Nation)
Policies/Eligibility
Artist acceptance confirmations mailed/emailed upon receipt of application and committee review
June 24 Early Bird fee ends
July 1 Deadline for all NEW applicants
July 15 FINAL Deadline for all applications
July 21 Paperwork and space assignment mailed/emailed
July 28 Art in the Park, 11am to 5pm
Booth Space
All Art in the Park exhibitors will be required to provide their own white tent and all assigned spots will be individual outdoor designations. White tents are preferred, but blue or tan colored tents are acceptable. Spots will be assigned by the Tri-County Arts Council staff. The use of the designated tent space is restricted to the artist to whom it is assigned. Art in the Park accommodates 10’x10’ outdoor tent spaces; all exhibiting artists must display their work in a festival tent. One space (10' x 10') is allotted per artist although two artists who collaborate may apply as an exhibiting team and occupy one space. An artist may have a representative if he or she is not available to be on site. Two adjoining booth spaces (10' x 20') may be requested.
Tents will be set up on the lawn area and all exhibitors will be required to use weighted tie downs to protect artwork as well as for the safety of you, your fellow artists, and event attendees. Tents that are considered acceptable for this event include the white E-Z Up style tent or any other sturdy canopy with a frame. Camping tents, tarps, or plastic sheeting are not acceptable.
If the weather has been rainy and the ground is soft, we recommend that vendors bring a rug or an indoor/outdoor mat to place on the ground inside and in front of their tent so that visitors don't have to walk through mud to get into your booth. In case of rainy weather or muddy conditions, the Arts Council may alter the layout to place all vendors along a sidewalk to keep any muddy conditions to a minimum.
Deadline
All application materials must be completed online, emailed, postmarked, or hand-delivered to the Tri-County Arts Council by July 15, 2019.
First-Time Artist Applicants
Art in the Park is a juried outdoor art exhibition dedicated to promoting the visual fine arts, handmade goods, and artists and artisans of the region. The producers of this event maintain standards for the quality of work on display. First-time applicants must submit three images (jpgs of no more than 1 mb) of individual work. Images should accurately represent the work you intend to display. Images should be named as follows: lastnamesample1, lastnamesample2, lastnamesample3. For example, Smithsample1, Smithsample2, Smithsample3. These images are to be burned to a CD to be included with your application or emailed to susan@myartscouncil.net. Note, the final deadline for first-time applicants is July 1, 2019.
Exhibitor Fee
Accepted exhibitors paying by June 24, 2019 will have the Early Bird rates: $50 for one 10’x 10’ outdoor tent space or $85 for two adjoining spaces (10' X 20'). Applications received after June 24, 2019, will have the following fees: $70 for a 10' x 10' booth or $105 for a 10' x 20'.
Refund Policy
Submission of the application is a commitment to participate in Art in the Park. In the event of emergency and at the discretion of the event committee, an alternate exhibitor may be assigned to the booth space and a refund granted to the original artist. Art in the Park is a rain or shine event. Should the event be rained out, no refund of the entry fee will made.
Associated Businesses Exhibition
Companies which supply artists with materials or services, such as framers or commercial photographers, are welcome to exhibit during the same hours of operation and under the same tent space requirements.
Cultural Non-profit Organizations
Cultural organizations with 501(c)(3) tax exempt status, NYS Board of Regents educational charters, charities, or churches are welcome to exhibit during the same hours of operation and under the same tent space requirements. These organizations will have a reduced booth space fee of $30.
Credit Card Processing
The Tri-County Arts Council can provide credit card processing services via paypal to Art in the Park exhibitors. The processing fee is 3% plus $1 per transaction. We provide sheets which you fill out with the purchaser’s credit card information, and then we process these purchases through paypal the day after the event. Once the funds are in the Arts Council’s paypal account, The Tri-County Arts Council issues a check payment to the artist, minus the 3% processing fee and $1 transaction fee. These credit card processing sheets must be filled out completely by the purchaser and must be legible. If the credit card is rejected, the artist must seek payment from the purchaser directly.
Check List
___ Completed application
___ FIRST-TIME APPLICANTS: images on CD or emailed to susan@myartscouncil.net
___ One check for space fee, payable to Tri-County Arts Council; payment can also be made online.
___ Copy of NYS sales tax certificate required of all applicants (with the exception of artisans from the Seneca Nation)
Policies/Eligibility
- All work must be original and executed by the accepted artist. Work produced with commercial kits, molds, patterns, plans, prefabricated forms, or commercial methods is not eligible. T-shirts, commercial clothing, and reproductions are not eligible. By signing/initialing this application, you affirm to hands-on involvement in the creation and execution of each piece of work that is exhibited.
- Exhibited work must be consistent with the images submitted by the artist and will follow event guidelines. The Tri-County Arts Council retains the right to remove any work from exhibition.
- High quality limited edition prints are acceptable, preferably signed, and numbered by the artist.
- Prints of photographs made from the artist’s original negative must be limited to an edition of no more than 250 from one image (negative) inclusive of all sizes, must be hand processed, signed and numbered by the artist.
- Ceramic works must be handmade by the artist. If multiple pieces of the same design are displayed each must be signed.
- Only artists who have been accepted in the jewelry category are permitted to display and sell jewelry.
- Paintings, graphics, prints, and photographs must be appropriately framed or matted, and must be displayed in a suitable portfolio or stand.
- Only the work of the artist may be displayed or sold.
- All artists must have a valid NYS sales tax certificate and it must be on display at all times. The only exceptions are Native American artists.